Simplify your process with Vagaro features

Get Booked

A streamlined & modern booking experience

Elevate your patient booking experience.

Medical Spa Appointment Scheduling

Manage your business with fully EMR, HIPAA-compliant, medical spa software

Run your entire practice from one robust platform. From EMR & e-records to client management and SOAP notes, physicians and aestheticians easily access all the notes they need to run their day-to-day business efficiently.

Efficiently automate patient forms and create custom SOAP notes tailored to your business.
Make client management effortless with a unified system.
Comprehensive CRM capabilities include access to e-records, charts, notes, before-and-after photos, purchase history, invoices, and remaining services from a single client profile.
A tablet showing the SOAP notes feature withing Vagaro’s medical spa software.

MedSpa Online Booking

Allow patients to easily book appointments through our modern MedSpa scheduling software

Give clients the ease of booking from any device anywhere using social integrations like Instagram, Google, Apple Maps & Yelp.

Effortlessly manage and monitor all your appointments by service provider, room, and equipment with our customized calendar options and resource management tools.
Enhance the customer experience with automated appointment reminders, ensuring your patients never overlook their appointments.
A phone showing Vagaro’s online booking and customer popups in our medical spa software and marketplace

Get Paid

Accept payments securely

Effortlessly handle payments, send invoices, oversee inventory, and more, all within the same software you use for appointment booking.

Send Invoices & Take Deposits

Our payment processing system ensures PCI compliance while allowing you to send invoices and accept deposits securely

Vagaro Pay Later

Let patients pay in interest-free installments for any procedures or products your MedSpa offers

Flexible Payment Options

Ensure a professional and convenient customer experience with recurring payments, secure credit card storage, contactless payment options and in-house checkouts.

Memberships & Packages

Create exclusive memberships & packages, ensuring recurring streams of revenue for your MedSpa.

Staff Management

Seamlessly manage employees, process payroll & customize pay structures all from one business management software.

VAGARO CREDIT CARD PROCESSING

Convenient, fast & secure payments with Vagaro

Process your MedSpa’s payments from the same place you book your appointments and keep track of your customers’ information with Vagaro credit card processing .

Enjoy low credit card processing with no hidden fees
ow processing rates for all business sizes with rates as low as 2.65% per dip & tap 3.4% + $0.15 per keyed-in transaction 10¢
POS hardware for every area of your business

Get Found

Attract New Patients to your Practice

Our Free Vagaro Marketplace is designed to grow your MedSpa and deliver a streamlined booking experience

GROW YOUR MEDSPA BUSINESS

Attract more patients to your Medical Spa

Boost your MedSpa’s visibility on our free Vagaro Marketplace. On The Marketplace, anyone can search for MedSpas based on their location, preferred services, and any promotions or discounts your business is currently offering.

Marketplace listings are completely free, and you keep 100% of your profits
Enables easy online booking for a streamlined & modern experience
Verified customer reviews are easily viewed on your practice’s business page, building trust and a strong reputation
A tablet and phone showing Vagaro’s online booking and customer popups in our medical spa software & marketplace

SOPHISTICATED MARKETING TOOLS

Increase brand awareness with automated Marketing Campaigns

Effortlessly craft effective marketing campaigns using email, text messaging, and a user-friendly website builder, all within a single platform.

Send automated client emails & texts for pre- or post-care instructions, promotions, or new service announcements.
Enhance your online presence by establishing or migrating your website to the Vagaro MySite platform, which syncs with your Vagaro account to make automatic updates to pricing, services, products, and more.
A customer on a desktop computer looking customer market campaigns in Vagaro's medical spa software.

REPORTS & ANALYTICS

Track your growth and make data driven decisions

Pull comprehensive data for every aspect of your MedSpa business using our robust marketing analytics, sales reporting tools & client reporting.

Advanced reporting lets you organize reports by date range, criteria, and view multiple business locations at once.
Measure the effectiveness of each marketing campaign with insightful analytics and booking rates.
Access any report you need to track your medical spa’s sales, services reports, and even client retention.
A Vagaro customer looking at reports in Vagaro's medical spa software.

Enjoy 24/7 Live Customer Support and 1:1 Vagaro Software Training

Our Imports & Onboarding Team ensures a seamless transition to Vagaro. From transferring critical patient data to existing appointments, our specialized team facilitates a smooth switch for you.

An image of a Vagaro customer support agent on the computer wearing a headset speaking to customers.

The top-rated MedSpa software.

Vagaro proudly maintains its position as a pinnacle of excellence in the MedSpa industry, earning the distinction of being the highest-rated MedSpa software on Capterra. We are relied upon by premier MedSpa brands worldwide, offering 24/7 support to medical spa owners, franchisees, nurses, physicians, and aestheticians.

EXPLORE MORE MEDICAL SPA SOFTWARE & APP FEATURES

Do what you love, let Vagaro do the rest

Vagaro MySite

Craft a unique online presence with Vagaro's intuitive and powerful website builder. Highlight your brand, grow your presence online, and stay synced with your business's latest updates, all from one platform.

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Service & Class Menu

Create custom prices, durations & points for each service, class and employee who offers them.

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Branded App

Elevate your brand with a customized Vagaro booking app, designed to capture the essence of your business.

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Email & Text Marketing

Automated email & text marketing campaigns connect you with clients at scale.

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Reminder Notifications

Both clients and providers receive automated email, text & push notifications for appointment reminders, confirmations & more.

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Client Management

Store client info and look up appointment details, product purchases, gift certificates, package details & more right from the Vagaro software.

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Forms

Create your own customized forms or use one of our templates to send to clients. Completed forms auto-save to clients’ profiles.

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Reports

Get real-time data at a glance, or drill into the details of your business by running customizable reports.

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Contactless Check-In

Providers are notified when clients check in from their mobile device. Clients are then notified when the provider is ready.

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Payroll

Run payroll, create custom commission tiers, pay employees via direct deposit & more all from the Vagaro software.

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Rent & Fees

Schedule recurring rent & fees withdrawal and easily deduct commission from rent all within Vagaro.

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Medical Spa Software & App TESTIMONIALS

The Best Medical Spa Business & App Software

Owner of River Spa in Pinner, UK

Dipali Patel

"Vagaro provides an all-in-one solution that caters to all my business needs, including scheduling, POS, inventory & payroll. With this system, my business stays organized and operates efficiently. I have the flexibility to create custom forms, keep client notes, and even design marketing campaigns & Daily Deals to grow my business."

Owner of LIV Beauty in Livermore, CA

Daniell Fahnhorst

“It's a full business solution. It does everything at a glance. I can see how the business is doing all from one dashboard. All of our appointments, all of our sales, all of the inventory—it's all right there."

Owner of Primp Skin Studio in Santa Rosa, CA

Kaiti Donati

Medical Spa Software & App FAQ

What is medical spa software?

Medical spa software is a comprehensive business management tool that allows owners to manage their business. Most medical spa software can be accessed by computer, tablet, or phone.

Medical spa software prices can vary from limited, free plans to monthly rates over $200. Vagaro offers a free month to try its medical spa software. Then the software has a base $35 CAD monthly cost that includes scheduling, HIPAA-compliant messaging, appointment reminders & many more solutions.

What is medical spa software used for?

Vagaro medical spa software helps business owners grow their business by:

• Automating many daily operation tasks

• Engage with & market to customers in new ways

• Provide in depth business reports to help owners make informed decisions

Do most medical spa software include an integrated payment system?

No, most medical spa software require business owners to find their own payment solution. However, Vagaro offers a payment system that integrates seamlessly with their medical spa software.

Is customer support typically included with medical spa software?

Although customer support is typically included with medical spa software, it is often limited to phone support or a help page. Vagaro offers phone support, online chat, and a dedicated support site to help businesses with their medical spa software.

How can I integrate medical spa software into my business operations?

Vagaro offers multiple options to help transition businesses to their medical spa software. These include:

• Importing client lists through the friendly integration team

• Weekly online class training when you need it

• Customer support specialists

What is a CRM system for medical spas, and how can it help my business?

A CRM system for medical spas helps you manage client information, like contact details and treatment history. It also helps you keep track of appointments and send reminders. Vagaro’s CRM system is made to help you stay organized, keep clients happy, and run your spa smoothly. It saves you time and helps improve your business.

How can medical spa CRM software help me manage appointments and treatments?

Medical spa CRM software lets you track client appointments and treatments in one place. You can see each client’s past visits and schedule their next treatment. Vagaro’s CRM system also sends automatic reminders, so your clients never miss an appointment. This helps you stay on top of your schedule and keep everything running smoothly.

Can CRM software help keep clients coming back for treatments?

Yes, CRM software can help you keep clients coming back. Vagaro’s CRM tracks their treatment history and sends reminders for upcoming visits. It also lets you send special offers and follow-up messages. These features help build strong relationships and encourage clients to return for future treatments.

What makes Vagaro’s medical spa CRM different from others?

Vagaro’s CRM system for medical spas is designed to offer everything you need in one place. It helps you:

  • Manage client records and treatment plans
  • Schedule appointments
  • Accept payments
  • Send marketing messages to clients

With Vagaro, you can do all of this easily and save time. Plus, you can use the system on your mobile device to manage your spa from anywhere.

Does medical spa CRM software include tools to communicate with clients?

Yes, medical spa CRM software like Vagaro has tools to help you stay connected with your clients. You can:

  • Send appointment reminders
  • Follow up after treatments
  • Offer special promotions
  • Keep clients updated about new services

These tools make it easy to keep clients engaged and encourage them to return for future treatments.

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